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Secrecy has become part of Justice Dept's DNA, damning report concludes

The report, initiated in the wake of the Guerin findings, found there was a “closed, secretive” culture in the Department.

Updated at 6.26pm

AN INDEPENDENT REVIEW of the Department of Justice published this afternoon has found that the organisation is driven by a “closed, secretive and silo driven culture” — leading to an announcement from the ministry’s Secretary General that he is to step aside from his position.

The review, published on the justice.ie website shortly before 4.30pm, was commissioned in the wake of the Guerin Report into claims of malpractice made by garda whistleblower Maurice McCabe.

Amongst the other top five issues highlighted by the review group were:

  • Significant leadership and management problems.
  • Ineffective management processes and structures to provide strong strategic oversight of the key agencies both to hold them accountable and to ensure their effectiveness is maximised.
  • A Management Advisory Committee (MAC) that is neither sufficiently focused on key strategic priorities that impact on the Department and its key agencies nor ensuring that emerging issues with agencies or with political consequence are identified and managed proactively.
  • Relationships with key agencies tend to be informal and unstructured without strong central management from the Department.

Justice Minister Frances Fitzgerald asked for the review to be carried out on the 3 June — in the wake of the report into McCabe’s claims by senior counsel Sean Guerin, which ultimately cost her predecessor, Alan Shatter, his job.

Chaired by CEO of the Dublin Airport Authority, Kevin Toland, it was tasked with examining Guerin’s concerns about how the Department is run, and with assessing the effectiveness of current management structures.

‘Reassigned’

In a statement released shortly after the report’s publication, the Department said that Secretary General Brian Purcell had offered to be “reassigned” to elsewhere in the civil service.

The Minister thanked Purcell “for his contribution to the State” over the last 28 years; he has also worked as Director General of the Irish Prison Service, and was previously with the Department of Social Protection.

The six person group that carried out the review, which also included former Seattle Chief of Police Kathleen O’Toole, convened seven times between early June and mid-July, and met with over internal 20 staff members from the Department.

Three interviews were carried out with Purcell as part of that process.

It also interviewed 25 additional people, and received feedback and submissions from 30 staff.

Eamonn Farrell / Photocall Ireland Eamonn Farrell / Photocall Ireland / Photocall Ireland

Brian Purcell, pictured alongside former Garda Commissioner Martin Callinan and former Justice Minister Alan Shatter.

Key weaknesses

In the section of its report detailing what it described as “significant weaknesses” within the Department, the review group found the culture of the Department “to be closed and unnecessarily secretive (even taking into account the important and confidential nature of some of the work)“.

It found that this had resulted in “an inward looking organisation with limited learning capacity and reduced openness to new ideas“.

…the Review Group found that although there has been a challenging expansion of work, the overall Departmental culture has not changed or adapted to the world in which it now operates.
The Department “needs to transform the way in which it does its business” according to the review.
It also found that the Department’s dealings with the Gardaí had influenced the way it handles other responsibilities…
The culture of confidentiality in the Department’s dealings with An Garda Síochána has influenced the leadership style, management practices and relationships with other agencies.
In short, it determined:
The need for secrecy in particularly sensitive areas has not been restricted to those areas. It permeates much of the Department’s remit and has become part of its DNA, to the detriment of other areas that should be open.

Management

The report identifies a raft of shortcomings in the management of the Department, including:
  • No clear ownership of issues – A lack of responsibility and accountability.
  • Ineffective systems and practices and a lack of co-ordination or planning to deal with issues as they arise.
  • Poor political antennae for issues with serious potential impact.
  • No focus on learnings or areas for improvement.

These shortcomings led to a number of serious failures recently, the report concluded, particularly in the Garda Division of the Department “regarding how briefings between the Minister and senior management were handled“.

The failings are summarised as follows:

  • No one person in charge of the overall issue.
  • No overall plan to deal with the issues as they unfolded.
  • No recognition of the serious potential impact of the issues.
  • Unable to see where things went wrong.

Communications 

There is “no coherent, structured communications strategy” within the Department of Justice, the report concluded.

In addition “the communications area is inadequately resourced” the panel found, and “there would appear to have been inadequate constructive relationships” with the media, which it says are…

vital in a world where the pace and nature of media interactions are growing exponentially.

Technology

In a conclusion which perhaps shines some light on why’s Martin Callinan’s letter to Alan Shatter about the taping of phonecalls at garda stations didn’t get to the Minister for two weeks, the report states:

  • The Department has very poor document tracking and IT systems that are old and are causing inefficiency.
  • There is a serious lack of integrated and timely data.

Leon Farrell / Photocall Ireland Leon Farrell / Photocall Ireland / Photocall Ireland

Minister Fitzgerald speaks to the media this evening.

The way forward…

The independent review makes a number of recommendations, and says the Department should start by…

…focusing on changing closed and secretive cultural model to being as open and inclusive as possible considering appropriate confidentiality…

It says a change in “leadership and management routines” needs to happen and that there needs to be a more “structured approach to how agencies and key relationships are managed” in order to hold them more accountable.

Speaking this evening, Minister Fitzgerald said she had confidence in the current staff in her department to implement the recommendations of the report.

Additional reporting Hugh O’Connell & Nicky Ryan.

Read: After refusing to back him for 80 days, Frances Fitzgerald is now looking for a new secretary general

Read our full coverage of the Guerin Report and its fallout here >

 

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74 Comments
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    Mute Stephen Duggan
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    Apr 29th 2016, 3:02 PM

    Any wonder people are escaping at the rate they are?

    55
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    Mute Foghorn Leghorn
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    Apr 29th 2016, 3:31 PM

    Exactly, and these are the people us bigots here want to help because they need it badly.
    Not the economic migrants from elsewhere bloating the tide of humanity at Europes door

    51
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    Mute Jason Culligan
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    Apr 29th 2016, 3:58 PM

    I have absolutely no issue with helping genuine Syrian refugees fleeing this terror. On the other hand a structured plan is needed to help Syrians return once the conflict has ended and giving them the tools they need to rebuild the country.

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    Mute Assel Dannourah
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    Apr 29th 2016, 6:21 PM

    blame mother Russia

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    Mute philip brady
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    Apr 29th 2016, 6:50 PM

    Agree 100% Jason

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    Mute Peter Fechter
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    Apr 29th 2016, 3:05 PM

    Be careful what you believe to be the truth amongst the propaganda from Syria and the Turkish/western media….

    53
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    Mute Jason Culligan
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    Apr 29th 2016, 4:00 PM

    America or Isreal bombs a hospital and they’re the devil. Russian-backed Syrian government forces bomb a hospital and people shouldn’t rush to judgement?

    Nice to know at least that the pro-Russians believe fully in the concept of double-standards.

    28
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    Mute Peter Fechter
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    Apr 29th 2016, 4:03 PM

    Stephen…on this topic you wont find balanced and fair on AlJazeera,Fox or CNN….

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    Mute Peter Fechter
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    Apr 29th 2016, 4:10 PM

    Jason…i take it you have seen the bearded gentlemen on the internet gleefully run for cover as they wait for their home made “hell cannons” to discharge their home made projectiles? Im not easily convinced of the accuracy of any reports played up and repeated ad nauseum by western media….the truth WILL emerge in days.

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    Mute Monty Wuggy
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    Apr 29th 2016, 5:25 PM

    Jason: No doubt that hypocrisy does exist, but you can hardly claim to be immune to hypocrisy yourself. Following the bombing of the MSF hospital in Afghanistan you did offer rationalisations for it and said it wasn’t a war crime.

    I somehow doubt you’ll be making the same rationalisations in this instance.

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    Mute Martin Gallagher
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    Apr 29th 2016, 9:50 PM

    When American or Israeli military forces bomb a hospital as in Kunduz and Gaza, it’s usually reported by our media sources as a “regrettable mistake”. If the Syrian army make the same ‘mistake’ in Aleppo, it’s called an “outrage”.
    How’s that for pro-western media double standards ?

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    Mute Ian O' Connor
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    Apr 29th 2016, 3:48 PM

    Rebels attack
    Fail to advance, suffer heavy losses
    Shell civilians in frustration
    Government retaliates on their positions
    FSA/IS plays victim card on Internet

    30
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    Mute Peter Fechter
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    Apr 29th 2016, 3:51 PM

    Ian…that sums it up.

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    Mute Bill Madden
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    Apr 29th 2016, 4:13 PM

    Just watched a TV The other evening, nothing in that conflict is just black and white, there are parts of cities are just piles of rubble and other parts of cities where life goes on in a “normal” fashion. Large sections of the country have never heard a shot fired and others hear it every day. There are no good guys, guys change sides all the time, defecting from and to the regime and the same with the “opposition” forces. One militia command er stated the to get any lasting “peace” everyone has to sit at the negotiating table (except ISIS)

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    Mute Peter Fechter
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    Apr 29th 2016, 4:19 PM

    Bill…i think i watched that prog…an american production?

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    Mute Bill Madden
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    Apr 29th 2016, 6:23 PM

    @ Peter, it was on PBS (a us channel) it didn’t really have any particular real “angle”

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    Mute Peter Fechter
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    Apr 29th 2016, 7:15 PM

    Bill..thats right..it was a toss up between vincent browne or Syria…Suuria won.

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    Mute Shane Molloy
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    Apr 29th 2016, 11:14 PM

    Yeah I seen that programme. An American reporter showed both view points. Crazy situation. Western looking secular life style in one place, carnage in the next place

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    Mute Cal McLaughlin
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    Apr 29th 2016, 3:05 PM

    Hell on earth.
    How can people live in the midst of such destruction.

    27
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    Mute decky smith
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    Apr 29th 2016, 3:58 PM

    The arms industry is the problem,uk industry 1 billion a year,someone has to use them,someone has to die

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    Mute Oleksandr Savitskyy
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    Apr 29th 2016, 7:29 PM

    We kind of thought this way in Ukraine, up before Russia annexed Crimea and sent “volonteers” and weapons to the East of Ukraine. Our defence industry was nearly ruined, army was only on paper. We wanted to be neutral. It does not work this way nowadays same like 200 years ago. It is sad reality. The saying ““Help Your Own Army, If You Don’t Want To Feed Someone Else’s” is still very important today.

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    Mute Stephen Duggan
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    Apr 29th 2016, 3:23 PM

    The possibility is that it was Russian planes that did it, although they’ll never admit it, just like they “never” sent soldiers into Ukraine, or shot down the passenger jet.

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    Mute Trisec Training
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    Apr 29th 2016, 3:10 PM

    I would have to ask why every regime plane has not been destroyed by now? On the ground, that is. With their satellites and drones the US must surely have had the capability to accomplish the task.
    Now that the Russians are heavily involved it will be much harder to do. A missed opportunity.

    Aleppo, a lovely city now ruined, it’s people paying the price of a power struggle

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    Mute Foghorn Leghorn
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    Apr 29th 2016, 3:35 PM

    The Russians as an ally of Assad were always involved.
    Bombing all the stationary aircraft early in the campaign would have set off a conflict with Russia and enabled the jihadists to run wild

    17
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    Mute prouesse f
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    Apr 29th 2016, 5:52 PM

    Foghorn, it’s not a crime to migrate to earn a better living. I am always shocked at the ease with which ppl judge other ppl.

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    Mute Avina Laaf
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    Apr 29th 2016, 5:58 PM

    “It’s not a crime to migrate to earn a better living”
    Well actually that depends where you’re migrating to

    9
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    Mute Mr. Hoffman
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    Apr 29th 2016, 8:02 PM

    To migrate isn’t a crime, but to try and claim “refugee” status when you aren’t fleeing a country at war or where you are persecuted, that’s another thing.

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